Don’t let emails impact your effectiveness at work

200 new emails every day, 70 emails flagged to come back to, irrelevant emails for your job or your responsibilities. Emails are certainly becoming one of the biggest time-wasters and are significantly reducing productivity and effectiveness. Here are some tips and tricks to help you reduce your reliability on emails and give you some precious time back every day.


PICK UP THE PHONE

The best way to answer an email is… to pick up the phone. If you are the only recipient of the email, using the phone will give you three better outcomes: you will build better relationships with people (it’s easier to crack a joke over the phone), get better information and have an opportunity to ask more questions or get more precise context and finally, it will avoid receiving a second and third email.

ZERO INBOX – NO GO ZONE!

This widely known technique has been used for years by many people. The concept is very simple: when you receive an email, you deal with it immediately and then classify it. This is well intended but could lead to more disruptions and you will slowly lose the control of your priorities. Your emails tend to dictate what you do and you will struggle to get any “real work” done.

ONLY CHECK YOUR EMAIL 3 TIMES A DAY

Checking your emails three times a day should be enough to manage the influx of requests. When you arrive in the morning, deal with new emails and answer the key emails you have received since you left the office the previous day. You then have a time block of 4 hours to action your priorities. Repeat the same process just before lunch time and finally 1 hour before leaving work.

You will be amazed by how much time you can save by being disciplined.