The Schedullo story

A story of frustration

Schedullo came about when, after a number of discussions, we realised that we all felt that we weren’t in control our own diaries any more. We knew what we wanted to be doing – but none of us felt that we had the time to get it done. We were technically competent, self-motivated and productive employees, and we all felt that we could do much more, if we were able to get our time under control.

Some of us kept lists, that seem to get longer each day as the items we cleared were constantly replaced by other activities. The prioritisation of these lists was often hard and the concept of “work grazing” had become familiar to a few of us. Others were managing our workflow and activities via a Kanban model. Which worked well and put us ahead of the efficiency curve, but did not always translate to the wider organisation in terms of task alignment and scheduling.

Various work organisation techniques

The finance and business professionals were used to the calendar concept: -.The finance team would schedule a month end, quarter end, half year or full year close by advising the rest of the company on key deliverables based on a working day calendar leading up to the due date. This worked well for us, and we always met the deadlines – however, it did not always translate to other parts of the business and definitely did not help us with aligning tasks and activities. And unlike the Kanban it did not show us when something was pending or could be started due to the fact that the other components of the activities had been completed.

The IT professions amongst us were used to the Kanban model and it communicated to them everything they needed to know about getting their tasks done. However, they also conceded that it might not easily and readily communicate the date dependent parts of an organisation the order of priorities.

The idea

During a discussion about how we could all get more out of our busy schedules and choose what we got involved with when – we discussed the possibility of merging the Kanban and Calendar into one seamless solution. Due dates could be locked in, a workflow calendar reviewed, and a seamless click of the mouse or keypad could take us to a Kanban workflow analysis. How much more productive could we all be using the same tool?

Find out for yourself



None of us can create it, none of us can destroy it, but so many of us waste it.